City Manager's Office

Priority-Based Budgeting

What is Priority-Based Budgeting (PBB)?

PBB takes a comprehensive approach to align the City’s budget to the City’s strategic plan (anticipated completion in December 2021). The City has partnered with ResourceX to implement PBB as the next. PBB aims to identify and determine the cost of all City programs and align our budget with the strategic priorities set by the City Council and answers:


Three Critical Questions


What do we do?


What does it cost?


Does it align with our strategic priorities?


PBB starts with department users reviewing the existing inventory of all City programs, identifying associated revenue and costs, and determining how closely each program aligns with the Council’s priorities. This process will ultimately produce citywide insights about all programs offered and help the City make decisions about how to allocate resources, increase revenue, and enhance City programs.


This Process is Broken Down into 5 Steps

1. Program Inventory – Determine all programs and services we offer.


2. Program Costing – Allocate line-item cost/revenue to programs, identify true cost of programs.



3. Program Scoring – Assign scores to programs based on alignment with Council’s Strategic Priorities and the City’s Strategic Plan.


4. Take Action & Apply the Data – Use program insights to optimize our resources for maximum program efficiency. Utilize our findings to unlock



Strategic planning process, first identify our priorities for the next 5 years. City council direction. Next, program insights, apply our findings to optimize our resources for program efficiency. Next, budget development, develop a budget based on strategic priorities and program insights.


Year 1 Accomplishments

  • 55 team members participated from all City departments
  • PBB webpage, video and email communications distributed
  • 606 City programs identified
  • Costing, scoring and peer review completed for all programs
  • 168 program insights identified:
  • PBB webpage, video and email communications distributed
    - Top Insights included in department budget presentations (high impact/low effort)


Year 2 Goals

  1. Greater involvement and engagement with Executive Sponsor team
  2. Improve communication and tie in PBB with strategic plan and budget process
  3. Refine scoring criteria for greater consistency
  4. Help enterprise funds discover the value of PBB
  5. Reduce/eliminate department silos
  6. Utilize PBB for FY 2022-2024 budget development process


What does the timeline look like?

Our goal is to wrap up the PBB process by December 2021 when the next year’s budget process will begin.


For More Information, Contact:

Randy Solis
[email protected]
Donna Finch
[email protected]